UK practice management software
Run your counselling practice with clarity.
Manage clients, sessions, notes, payments and outcome measures in one calm, configurable place. Clarity fits the way you work, supports clients between sessions and never requires them to create an account.
Explore with sample data — no account or card needed.
What’s included
Run your practice, your way.
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Client management
Keep profiles, session history and assigned check-ins together. Invite clients to the portal when it adds value, or manage them fully even if they don't have an account.
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Scheduling, payments & invoicing
Set your own booking and payment rules, let Clarity draft each client’s invoice at the end of the month, and choose whether unpaid sessions are cancelled after your preferred deadline.
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Tax time & your accountant
See your tax year laid out the way Self Assessment asks for it, download it for your accountant, or send your income and expenses straight to Xero. Client names never leave Clarity.
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Outcome measures & check-ins
Assign PHQ-9, GAD-7, CORE-10 or your own check-ins. Review auto-scored results and trends over time.
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More value between sessions
Give clients a private, branded place to book, check in, revisit shared resources and handle practical messages. No app to install.
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CPD & supervision tracking
Record CPD and supervision, then export as needed.
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Privacy & accountability
Protect records with role-based access, per-practice data separation and optional client-side encryption for session notes. Every change is audit-logged.
Works with
Connects to the tools you already use.
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Stripe
Take card payments straight into your own account. No platform cut.
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Xero
Send income and expenses to your books, without client names.
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Google Calendar
Sessions appear in your own calendar as you book them.
Feature tour
See Clarity from both sides.
- Fully mobile responsive
- Dark & light mode
- WCAG 2.1 AA
- ICO registered
No account, no email, no card — straight into the demo.
What practitioners say
Built for therapists, loved by therapists.
Real feedback from a counsellor using Clarity day to day.
“What won me over was how customisable it is. I can turn features on or off depending on how I like to run my practice, rather than having to work around the software. I especially love the automatic cancellation of unpaid sessions — I used to hate chasing clients for payment, and now I can set a payment deadline so a session is automatically cancelled if they haven’t paid. It means I’m not left paying for a room that wasn’t used. Getting started was simple too, with plenty of guidance along the way, and importing two years of past sessions took less than fifteen minutes.”
Abide Counselling, Reading
Pricing
Simple, transparent pricing.
Choose the client limit that fits your practice. Plans start at £7.99/mo.
Starting out? The £7.99 plan covers up to seven active clients, so you can begin small and only move up when your caseload grows.
Coming soon
Supervisor
For clinical supervisors
- Everything in Clarity
- Supervisee records & group sessions
- Supervision logs your supervisees can export
- CPD tracking across your supervision hours
Code: LAUNCH2026
Clarity
Complete practice management
£7.99/mo
Starter · 7 active clients, plus 5 deactivated
- Client records, scheduling & automatic session reminders
- Notes, forms & wellbeing check-ins
- Payments, optional invoicing & configurable automation
- Resources & an optional branded client portal
Coming soon
Agencies
Running a team of counsellors, not a solo practice
- One dashboard across every counsellor's caseload
- A shared waiting list — assign or reassign clients to staff
- Agency-wide policies, from client codenames to working agreements
- 5 GB shared file storage across the team
- Simple billing by staff headcount, not client count
New customer? Enter LAUNCH2026 in the promo code box at checkout for 50% off your first 2 months (monthly plans, while the offer lasts).
What Clarity helps you do
Manage clients and sessions
Keep client records, appointments, reminders and your calendar together.
Keep secure notes and forms
Write encrypted session notes, send forms and check-ins, and follow progress over time.
Take payments and create invoices
Record payments, offer card checkout and automate invoices, reminders and payment rules.
Understand your finances
Track income, expenses and recurring costs, then prepare tax-year figures and exports.
Give clients a private portal
Let clients view appointments, pay, message you, complete forms and use shared resources.
Run and review your practice
Track CPD and supervision, search your records and review an exportable audit log.
You’re only charged for active clients — former clients you deactivate are kept at no extra cost, up to your plan’s deactivated limit. All prices exclude VAT. Cancel anytime.
FAQ
Common questions.
Is there a free trial?
You can explore the full demo with sample data straight away — there’s no account to create, no email to give and no card.
How hard is it to get started?
No technical knowledge is needed. Guided walkthroughs explain each part of Clarity the first time you use it, and you can configure the features around the way you already run your practice.
Can I configure Clarity around the way I work?
Yes. Clarity is designed to fit the way you work, with optional features you can switch on or off. If something is missing, it is easy to request it from inside the app — and when enough practitioners ask for it, we will build it.
How easy is it to import and export my information?
Use the supplied CSV templates to import existing clients and past sessions, including dates, fees and notes, with a preview before anything is added. You can export a copy of your practice data at any time from Settings, including clients, sessions, attendance, payments and notes. Unlock encryption first if you want encrypted note text included in the export.
Will Clarity help at tax time?
Yes. Finances → Tax year totals your income and allowable expenses for 6 April to 5 April, grouped into the categories the Self Assessment form uses, and you can download a summary or every transaction for your accountant. If you use Xero, connect it once and send your income and expenses across without retyping them. Client names are never included in either. Clarity doesn’t file your return for you.
How is my information stored?
Your practice data is kept separate from other practices and stored on encrypted infrastructure. You can use codenames so clients’ real names do not need to appear throughout Clarity. Sensitive business contact details and bank details are encrypted at rest, and session notes can be encrypted in your browser before they are stored.
What if a client doesn’t join the app?
That’s fine — they don’t have to. Offline clients are managed entirely by you: sessions, notes and payments, with confirmations and reminders still emailed to them. Send a portal invite whenever it makes sense, or never. Clients need to be 13 or over for their own login, and under-16s need a parent or guardian’s consent; younger clients can be worked with as offline clients.
Is there support if I get stuck?
Yes — email hello@withclarity.uk any time and we reply ourselves, not a ticket queue. There’s also a feedback button inside the app for reporting bugs or requesting something we’re missing.
Can I pause, cancel or delete my account?
Yes to all three. Cancel from Settings → Manage subscription and access continues to the end of the period you’ve paid for; if a subscription lapses the account goes read-only and nothing is auto-deleted. Pause yourself from Settings → Profile to stop billing and keep your records. Deleting your account is permanent and immediate, so you’re offered a full export first. We never sell your data.
Get in touch
Questions? We’d love to hear from you.
Whether you have a question about the app, want to discuss a counsellor website, or just want to say hello — send us a message.
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Prefer email? Reach us directly at hello@withclarity.uk